For subcontractors

Subcontractor software that makes it easy to submit your progress claims

Maintain control over all your contracts, real-time status tracking of claims, and reduce your time to payment.
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Improve progress claim processing time

benefits for all subcontractors

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Simple
With a user-friendly interface and intuitive workflows, your team can be up and running in minutes, without sacrificing productivity or wasting time. And if you need personalised support, our Customer Success team is on-hand to help you every step of the way.
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compliant
Submitting compliant progress claim applications in the same format each month saves you time and reduces the back and forth with your builder or the risk of rejected claims —significantly reducing your time to payment.
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mobile
Payapps is cloud-based software, giving you the freedom to submit your claims at any time, whether you’re onsite or in the office. You’re also not restricted by the device you use as Payapps works on mobile, tablet, or PC.
Ownership

You’re in control

You likely work on multiple projects at a time, so why use different processes or even platforms to manage your progress claims? Set up and manage your own contracts and progress claims for ALL your projects, even with clients who aren’t yet using the platform.

Submitting progress claims in a consistent format each time makes it even easier for them to be assessed and approved, reducing the time it takes for you to be paid. You’ll remain SOPA compliant, and there’s less chance of disputes once a job has been completed.

KEY BENEFITS

Say goodbye to hours spent organising paperwork
All your claims organised and consolidated in one system
No manual calculations and instant retention tracking
Ensure all your applications are consistent and in a format that is easy to approve
Transparent

No hidden surprises

Quickly see the status for each of your open applications across all projects without needing to make time-consuming enquiries. Everything is logged and recorded for full disclosure and auditability of your applications.

Line-by-line variation reporting, including modification or rejection reason, is available so you’re working from the same set of numbers over the course of a project.

KEY BENEFITS

Complete visibility over applications
Automatic tracking of variations, retention and main contractor discount
Manages insurances and subcontractor orders
Integrates directly with industry-leading accounting systems, avoiding duplicate data entry
Connected

Work smarter not harder

Remove friction and reduce the information siloes that typically plague construction with a single platform that can quickly be connected to your construction accounting software, significantly reducing the need for duplicate data entry. Efficiently manage each step in the progress claim process: remove the risk of human error associated with completing various forms of documentation and managing hard-copy paperwork.

KEY BENEFITS

Reduce duplicate data entry and automatically create invoices to send for payment via your preferred accounting software
Reduce your reliance on spreadsheets, email trails and endless phone calls
No hard copy papers that are at risk of being lost
Upload supporting evidence for faster feedback on your claim, photographic evidence, marked up drawings etc, ultimately leading to faster processing times

See our pricing

If you’re a smaller subcontractor, you may not require the usage levels or fixed pricing of a large builder. That’s why we offer monthly pricing plans suitable for all sized businesses.

Plus, if you use Payapps' "self-assess" functionality with your contractors who aren't yet using the system, we'll give you your first claim free, every month.

view pricing
Jesse Campbell from City Circle Group being interviewed
What our customers think

CITY CIRCLE GROUP

"The product allows us to eliminate any doubt and potential human error when entering claims; you can't put a price on that."
Jesse Campbell
Commercial Manager, City Circle Group

Watch the video and read the case study to hear Jesse Campbell, the Commercial Manager of City Circle Group discuss their implementation and the benefits of using Payapps.

view case study
We Can Help You Grow

FEATURES FOR ALL subCONTRACTORS

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instant retention tracking
Notifications of all retentions throughout the project. Automated reminders at practical completion.
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simplified variations
Add and manage variations with ease and get your variations resolved quickly.
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automatic alerts
With automatic alerts you'll never have to remember to submit a claim, just as your builder is alerted to assess and approve your application for payment.
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supported evidence
Share and upload evidence and explanations of all changes to reduce the risk of delayed approvals.
We Can Help You Grow

KEY RESOURCES

Subcontractors and Payapps
As a busy subcontractor, how much time and money are you spending preparing progress claims each month?
Tech adoption is now business critical
Cloud collaboration tools are all about getting the paperwork out of the way so that your teams can focus on higher value tasks.
4 ways contech improves collaboration
As the construction industry continues to innovate, we’ve found that technology is doing more than just making certain processes easier.
Find the answers to your questions

FREQUENTLY ASKED QUESTIONS

How does Payapps work?

Payapps is a cloud collaboration tool between general contractors and subcontractors, but it can be used independently to send consistent progress claims to your contractor every month – on time, every time!

As a collaboration tool, you may be invited to use Payapps if your general contractor is using the system. In this scenario, they are the administrator, set up the contracts and invite you to join the contract by email. Each month automated reminder emails are sent to submit claims, which are prepared online, in seconds, by simply updating completions. Conforming documentation is then produced instantaneously and delivered by email, and seamless integration with leading construction software packages provides a complete end-to-end solution.

For independent use, you simply create a contract using your builder’s details and then send conforming payment claims via email. You then simply update and self-approve your claim as per the builder’s payment schedule. Payapps can even automatically generate and send an invoice that exactly matches the claim. Too easy!

I’ve always used paper or Excel, why make the switch to a digital system?

Submitting claims manually via email or hard copy paperwork often means mislaid documentation and errors due to manual processing or a lack of version control. Submission of applications for payment, along with any subsequent changes, are easily made within Payapps, and you can upload supporting documentation (like photos) against line items and variations as evidence of completed work. Automatic emails remind you when to submit an application for payment, and notify your clients when a claim is ready to be assessed.

How do I keep track of my open claims?

It’s frustrating when there is a lack of feedback regarding the status of submitted claims, and chasing your client for an answer can  be time-consuming. Payapps provides complete visibility claim and payment status so you no longer need to lose time calling or emailing for an update.

Do I need a separate system to manage compliance documentation?

Your client will request compliance documentation, such as subcontractor declarations, insurances and bonds, either by project or by contract. You’ll be required to upload these documents before a claim can be submitted.

Real-time status checks on compliance documents take place during the processing of applications so you’ll be alerted when documents are soon to expire and red flagged until renewal. This allows expiring documentation to be resolved sooner rather than later when there is more chance of delayed payment.

What happens if a claim is rejected?

With Payapps, you can quickly and easily submit an application for payment that conforms to the requirements of the general contractor or developer, as well as upload any supporting documentation. These standardised and consistent submissions are less likely to be rejected for incompleteness, meaning you’ll be paid faster.

Can I manage variations?

Fully reportable and auditable, all variations are very simply added and managed within Payapps. While it’s possible to provide evidence for additional work and changes, there’s no need for supplementary spreadsheets; you have full control by entering dollar values, percentages, or measurements . Variations can be viewed instantly by your client and quickly resolved. Additionally, you’ll have immediate visibility of your variation account position compared to your client’s, meaning any differences can be resolved prior to project completion or drawing up of final account statements.

Does Payapps work on multiple devices?

As Payapps is a cloud-based platform, it works on any browser-based device so you can easily submit, amend and view applications from anywhere, anytime.

Can I report on my applications for payment, even those already closed?

Payapps provides simple and accurate reporting and analysis to show completed and due applications, and details payments due and payments made. Everything is logged and recorded to allow full disclosure and auditability of your claims. Line-by-line variation reporting, including modification reasons, is available along with the ability to view the main contractor’s final account vales for the project for comparison with your own.

Not all my clients use Payapps – what then?

Payapps offers a number of pricing options so that you can scale the volume of submitted applications for payment. These can span one or more contractors or projects. It's also possible to use Payapps to submit an application for payment to a contractor who may not yet be using the platform, by way of a link. Please get in touch for details.

How easy is it for my staff to use?

Payapps is intuitive to use and our onboarding process means you staff will be up and running in no time. An online help-centre is readily available, as are our friendly Customer Support team who pride themselves in resolving support queries typically within 20 minutes, via in-app chat, over the phone or email.